Recruiting software can mark the difference between an efficient recruiting pipeline that brings you top talent or a high turnover rate due to poor company fit. Thankfully, there’s plenty of recruiting software out there you can use to streamline your recruiting process—some of them for free.
The Top 5 Best Recruiting Software
- ClearCompany – Best for talent management
- JazzHR – Best for high-quality candidate sourcing
- BambooHR – Best applicant tracking system
- Recruiterbox – Best for collaborative hiring
- Recooty – Best free recruiting software
What Is Recruiting Software?
Recruiting software is an online tool used by HR professionals, managers, and talent acquisition agencies to automate and make the hiring process more efficient. This means recruiting software can enable you to screen candidates, create a talent pool, collect resumes, send out offer letters, or screen candidates for eligibility quicker and more with better accuracy. Recruiting software is more than just an applicant tracking system (ATS). It focuses on and streamlines a broader range of hiring steps for a more comprehensive hiring solution.
Do I Need Recruiting Software?
Businesses of all sizes in all industries can benefit from onboarding recruiting software in many ways. Some telltale signs are pretty obvious, while others might fly under the radar when you’re trying to make a final decision. Here are some things to consider when you are deciding whether your business should invest in recruiting software:
If Your Business Needs To Improve Productivity
Recruitment software can improve your businesses’ productivity twofold by streamlining your entire recruiting process and enabling you to create a hiring pipeline better at selecting higher-quality candidates.
With recruiting software, what was once a time-consuming and tedious process inundated with paperwork can now be a streamlined workflow that enables your hiring managers to make informed decisions faster.
On the other hand, employees don’t have to suffer through poor company culture fit, a sub-par onboarding process, or a less than ideal interview and negotiation process. Used correctly, recruiting software can improve productivity across the board.
If Your Business Needs To Increase Job Posting Submissions
If you’re a new business or don’t have a dedicated hiring team, chances are your job postings could be better. Refining them to be more appealing to the right audience will increase the rate of resumes received. This automatically means you’ll increase your ability to be more selective, as you’ll have a wider pool of potential candidates, each with their own set of skills.
The best recruiting software makes the job posting and submission process easier for both the hiring manager and job candidates. It does this with tools like automated job posting on job boards, a streamlined resume collection system, and customizable forms that allow you to collect key data points.
If your job submission results aren’t what you think they should be, consider onboarding a recruiting tool that’ll improve the process.
If You Need To Improve The Quality of Your Candidate Submissions
Not all candidates are created equal, as some are simply more qualified for specific jobs than others. Still, without a repeatable hiring process you can count on to help with interviewing and sifting through applications and attracting the right candidates, you’ll run the risk of being stuck with a subpar candidate pool.
Some recruiting software is designed to be straightforward and help with the job posting and candidate accrual process. Others are built to attract higher quality talent by integrating and giving you access to sponsored job boards, bringing in information from platforms like LinkedIn, and allowing you to request candidate referrals from relevant sources.
It’s tools like these you’ll want to look for if you’re simply not attracting the quality of candidates you’re looking for. Once you have the right software, it’s a matter of customizing it to your needs and spreading the word about your job openings successfully.
If You’re Dealing With High Turnover Rates
High turnover rates can be due to a variety of reasons. It’s almost never only one thing. Still, it’s worth considering whether your recruiting software has something to do with it. It might be because the current processes you have in place, or your lack of one, are getting in the way of finding candidates that are a fit for the job and company culture.
Recruiting software empowers you to search for and find the best candidates possible by allowing you to create an ongoing talent pool, enabling you to parse resumes at scale, and equipping you with a smooth onboarding process once you’ve made a final decision.
The right recruiting tool can make the hiring process more of a collaborative experience by making it easy to collaborate with relevant stakeholders to give their input on prospective candidates.
Each of these points can be refined and improved in your hiring pipeline. This, in turn, has the potential to immensely improve your company-wide turnover rate.
Read on to learn about some of the best recruiting software in the industry, and what they’re each best for so you can make an informed decision.
ClearCompany – Best For Talent Management
If you’re constantly on the lookout for A+ talent, recruitment software like ClearCompany can ensure you’re enabling access to the best talent pool possible. It equips you with the tools to efficiently execute on performance management, employee engagement, workforce planning, and paperless onboarding, to name a few.
Once you onboard to ClearCompany’s suite of hiring tools, you’ll have access to strategic interview guides, offer letter management, and a built-in methodology refined by over 16 years of experience for a more intelligent hiring approach that helps you find top-tier talent.
Texting tools, interview scheduling, guides and scorecards, and analytics all come together to help you make the hiring decisions that enable growth and help you increase your retention rates.
ClearCompany doesn’t publicly list prices. You’ll have to request a free demo to learn more about a package priced according to your needs.
Pros
- Great onboarding experience with reliable customer support
- User friendly with easy setup and customization
- Ideal for managing a high number of candidates
Cons
- A limited number of integrations
- Can be a costly investment for companies that aren’t well-positioned to invest in their recruitment process
- Can come with limited customization
JazzHR – Best For High-Quality Candidate Sourcing
If you’ve answered a lot of job postings, chances are you’ve come across JazzHR’s branding on job ads. As a recruiting software, it’s built to help you identify and attract highly qualified candidates that are a good fit for the job.
JazzHR helps you refine your hiring process to find better candidates through quick job board posting, importing candidates from Linkedin RSC, request referrals, use third-party talent pool providers, and leverage the power of social media.
You can also pay to syndicate jobs right through its dashboard on the best job boards like Monster or CareerBuilder to offer more visibility to the quality of candidates you need.
JazzHR’s starter Hero tier starts at $39 a month on an annual plan, while its Pro tier costs $339 a month billed annually, with features like unlimited users and unlimited open job postings. You can also book a time to see a demo with them here.
Pros
- Easy to use automated email templates
- Offers plenty of training resources and step-by-step guides
- Affordable starter plan
Cons
- Limited permissions customization
- Scheduling interviews can be a bit tricky to do
- Integrations are not the most intuitive
BambooHR – Best Applicant Tracking System
BambooHR’s applicant tracking system does everything you’d expect it to do, including seamlessly sending offer letters, collaborative team hiring, along with reporting and analytics that help you gain perspective on your time-to-hire and inconsistencies caused by bottlenecks.
The mobile hiring app makes its ATS system portable for on-the-go candidate management that moves at the pace you do. Through it, you can easily communicate with hiring team members, have access to auto-populating email templates, and keep your hiring process tight by moving candidates along through your hiring pipeline faster.
With BambooHR, you can choose to go with its Essentials plan or the Advantage tier, though you’ll have to contact them to get a price quote. You can also sign up for a free BambooHR trial here.
Pros
- Award-winning customer support
- Can be used to create a recruiting, payroll, and culture management ecosystem
- Gives you the option to create custom integrations
Cons
- Limited functionality on its mobile app
- A higher learning curve
- Limited e-signature features
Recruiterbox – Best For Collaborative Hiring
Collaborative hiring is one of the best ways to ensure you’re making the right hiring decisions. Recruiterbox makes this a reality for your hiring team as it’s built to include all relevant stakeholders throughout the hiring process.
With Recruiterbox’s tools, you can delegate hiring tasks, collect candidate notes and evaluations, and coordinate interviews once you’ve integrated your company calendar.
Its source report feature informs your recruiting team on where your best applicants are being sourced from, whether that’s through a job board or social media postings.
In short, Recruiterbox makes the talent acquisition, applicant tracking, resume management, and interview process easier by enabling you to assign responsibilities to designated team members. This can help fill empty jobs faster while saving the company time and recruiting resources.
Recruiterbox offers plans that cater to either small businesses or those that need enterprise solutions. However, it doesn’t publicly list its prices since you’ll have to schedule a call or request a free demo to learn more.
Pros
- Highly intuitive and user-friendly dashboard
- Create recruiting reports you can easily share with your recruiting team
- Easily assign responsibilities to other team members
Cons
- Limited customization
- Comes with many updates that take time to implement
- Integration features might need improvement
Recooty – Best Free Recruiting Software
Recooty is a free recruiting option that’s perfect for small and growing businesses in the process of making their first few strategic hires.
With Recooty, you can quickly post your job to top job boards and social media for free. Once your candidates see your job opening and want to apply, they’ll be able to land on a branded Careers Page that’ll put your business and work culture in the best professional light.
You also get a highly visual dashboard where you can see who has applied for what jobs, comments added, and who is shortlisted for a possible interview.
Recooty can be used for free, but the free version only allows for up to three job postings at a time. Once you’ve outgrown that, you can try the Ultra tier, at $49 a month for a single user billed monthly, which allows for up to 25 active job postings.
Pros
- Affordable, even with its Pro tier, at $29 a month and up to 10 active job listings
- Makes it easy to schedule interviews and notify candidates
- Lets you create a small talent pool of applicants that have shown interest in job openings
Cons
- Can be limiting for businesses with a high turnover rate and lots of open job postings
- Limited integrations
- Not as comprehensive as other options
Summary
Finding the best recruiting software comes down to identifying your hiring needs, where you fall short, and your overall hiring goals. If you need to create a collaborative hiring process, use a tool like Recruiterbox to enable the process. Recooty is a great free option for small businesses getting started with fewer hiring needs. JazzHR focuses on the sourcing process by ensuring you create a system that helps you find highly qualified candidates.
- ClearCompany – Best for talent management
- JazzHR – Best for high-quality candidate sourcing
- BambooHR – Best applicant tracking system
- Recruiterbox – Best for collaborative hiring
- Recooty – Best free recruiting software
There’s no doubt the recruiting process is made easier with recruiting software in place. This way, you’re better able to quicken your workflow, increase productivity, and be effective in finding the best candidates available.